Bylaws
Constitution of The Association of Illinois Music Schools (AIMS) Founded October 26, 1975
Article I - Name The name of this Association shall be the Association of Illinois Music Schools (AIMS).
Article II - Purpose It shall be the purpose of the Association to advance the cause of music in higher education generally and to improve the quality and program of the music educational system in Illinois through the promotion of cooperation between all colleges and universities and through the exercise of educational leadership.
Article III - Membership Membership shall be open to all institutions of higher education in the state of Illinois.
Article IV - Officers The officers of the Association shall be a President, a Vice President, and a Treasurer. These officers shall be elected at the annual meeting for terms and duties specified in the Bylaws. The Executive Committee shall be composed of the officers of the Association and the Immediate Past President.
Article V - Meetings The Association shall hold an annual meeting at a time and place to be set by the Executive Committee. The Executive Committee shall be further authorized to call other meetings of the Association when it considers such meetings necessary.
Article VI - Finance To meet the expenses of the Association, an annual fee shall be paid by each institution in the amount to be fixed by the Association on recommendation of the Executive Committee. The Executive Committee shall employ the necessary staff and authorize the necessary expenditures within the general program and budget approved by the Association.
Article VII - The Bylaws The Bylaws shall be authorized and shall contain the specific operating responsibilities of the Association.
Article VIII - Amendments The Constitution of the Association may be amended by a two-thirds vote of the institutional representatives present and the voting at any annual meeting. The Bylaws may be amended by a simple majority vote at any official meeting of the Association. Proposed amendments to the constitution and/or Bylaws must be submitted to the membership in written form at least two weeks in advance of the meeting.
Bylaws of the Association of Illinois Music Schools (AIMS)
As Revised 2018
Article I - Authority Upon the authority of the Constitution of the Illinois Association of Music Schools, these Bylaws are authorized as the rules of operation of the Association.
Article II - Organization
Section 1 - Officers The officers of the Association, their duties, and terms of office shall be as follows:
A. The President The President shall preside at the meetings of the Association and shall be Chairman of the Executive Committee. S/He shall appoint the personnel of the committees and shall be an ex-officio member of the same. S/He shall be elected by majority vote of the active members at the annual meeting of the Association. S/He shall serve for a term of three years and may be re-elected at the discretion of the membership.
B. The Vice President The Vice President shall be responsible for the annual meeting program and shall arrange the details in consultation with the President and Executive Committee. S/He shall preside over the organization in the absence of the President and at such meetings as s/he may be assigned to preside over by the President. S/He shall serve for a term of three years and may be re-elected at the discretion of the membership.
C. The Treasurer The Treasurer shall be responsible for the operation of the office of the Association. S/He shall provide a clearinghouse for all information concerning the Association. S/He shall keep a journal of all proceedings and make a full report to the membership. S/He shall be responsible for keeping accurate records of business of the Association and rendering a proper account of the receipts and expenditures of all monies. S/He shall be responsible for keeping the funds of the Association in a bank; these funds to be disbursed under the Treasurer's authority. S/He shall be elected for a term of three years and may be re-elected at the discretion of the membership.
D. The Institutional Delegation The three delegates will provide representation to the Executive Committee for the three major segments of higher education in Illinois:
Section 2 - The Executive Committee The Executive Committee shall be composed of the offices of the Association, namely the President, the Vice President, the Treasurer, and the Immediate Past Presidents of the Association, along with the three delegates of the Institutional Delegation. The Executive Committee shall have the authority to fill vacancies for unexpected terms in all offices until the next meeting of the Association. The Executive Committee shall also be responsible for the annual meeting, fixing its time and place. It shall have the authority to call additional meetings of the Association whenever necessary. It shall recommend the Association approval, any change in the amount of the annual dues for membership which shall be necessary for the operation of the Association's program, and the general act for the Association when it is not in session. A report of the Executive Committee actions and recommendations shall be made by the President of the Association.
Section 3 - Standing Committees
A. The Nominating Committee The Nominating Committee shall be composed of three persons appointed by the President. In addition, the Immediate Past President of the Association will serve as ex-officio member of the committee. The Nominating Committee will be selected to represent the three major segments of higher education in Illinois:
B. The Commissions The Commissions comprise the working units of the Association and are composed of member institutions' representatives on an overlapping three-year term basis in order to provide continuity in their concerns and assigned work.
Each Commission shall be composed of a chairperson appointed by the President and additional members appropriately representative of the Association's segments and the nature of the Commission's work. Such Commissions shall be approved and established by the Executive Committee and shall function under its control.
C. Other Committees Other committees will be established on a need to exist basis. Article III - Finance The fiscal year of the Association shall begin on July 1. Each member institution shall submit the annual dues, amount to be fixed by the Association on recommendation of the Executive Committee, no later than four months after the beginning of the fiscal year. Non-payment of dues shall determine membership; in such a case an institution may be reinstated upon payment of current dues.
Article III - Elections Officers of the Association shall be elected at the annual meeting by a majority vote of institutional representatives present and voting. Each institution in good standing is entitled to one vote, to be cast by the administrator of the music unit or designee.
Constitution of The Association of Illinois Music Schools (AIMS) Founded October 26, 1975
Article I - Name The name of this Association shall be the Association of Illinois Music Schools (AIMS).
Article II - Purpose It shall be the purpose of the Association to advance the cause of music in higher education generally and to improve the quality and program of the music educational system in Illinois through the promotion of cooperation between all colleges and universities and through the exercise of educational leadership.
Article III - Membership Membership shall be open to all institutions of higher education in the state of Illinois.
Article IV - Officers The officers of the Association shall be a President, a Vice President, and a Treasurer. These officers shall be elected at the annual meeting for terms and duties specified in the Bylaws. The Executive Committee shall be composed of the officers of the Association and the Immediate Past President.
Article V - Meetings The Association shall hold an annual meeting at a time and place to be set by the Executive Committee. The Executive Committee shall be further authorized to call other meetings of the Association when it considers such meetings necessary.
Article VI - Finance To meet the expenses of the Association, an annual fee shall be paid by each institution in the amount to be fixed by the Association on recommendation of the Executive Committee. The Executive Committee shall employ the necessary staff and authorize the necessary expenditures within the general program and budget approved by the Association.
Article VII - The Bylaws The Bylaws shall be authorized and shall contain the specific operating responsibilities of the Association.
Article VIII - Amendments The Constitution of the Association may be amended by a two-thirds vote of the institutional representatives present and the voting at any annual meeting. The Bylaws may be amended by a simple majority vote at any official meeting of the Association. Proposed amendments to the constitution and/or Bylaws must be submitted to the membership in written form at least two weeks in advance of the meeting.
Bylaws of the Association of Illinois Music Schools (AIMS)
As Revised 2018
Article I - Authority Upon the authority of the Constitution of the Illinois Association of Music Schools, these Bylaws are authorized as the rules of operation of the Association.
Article II - Organization
Section 1 - Officers The officers of the Association, their duties, and terms of office shall be as follows:
A. The President The President shall preside at the meetings of the Association and shall be Chairman of the Executive Committee. S/He shall appoint the personnel of the committees and shall be an ex-officio member of the same. S/He shall be elected by majority vote of the active members at the annual meeting of the Association. S/He shall serve for a term of three years and may be re-elected at the discretion of the membership.
B. The Vice President The Vice President shall be responsible for the annual meeting program and shall arrange the details in consultation with the President and Executive Committee. S/He shall preside over the organization in the absence of the President and at such meetings as s/he may be assigned to preside over by the President. S/He shall serve for a term of three years and may be re-elected at the discretion of the membership.
C. The Treasurer The Treasurer shall be responsible for the operation of the office of the Association. S/He shall provide a clearinghouse for all information concerning the Association. S/He shall keep a journal of all proceedings and make a full report to the membership. S/He shall be responsible for keeping accurate records of business of the Association and rendering a proper account of the receipts and expenditures of all monies. S/He shall be responsible for keeping the funds of the Association in a bank; these funds to be disbursed under the Treasurer's authority. S/He shall be elected for a term of three years and may be re-elected at the discretion of the membership.
D. The Institutional Delegation The three delegates will provide representation to the Executive Committee for the three major segments of higher education in Illinois:
- State-suppoted senior colleges and universities
- Private senior colleges and universities
- Two year colleges
Section 2 - The Executive Committee The Executive Committee shall be composed of the offices of the Association, namely the President, the Vice President, the Treasurer, and the Immediate Past Presidents of the Association, along with the three delegates of the Institutional Delegation. The Executive Committee shall have the authority to fill vacancies for unexpected terms in all offices until the next meeting of the Association. The Executive Committee shall also be responsible for the annual meeting, fixing its time and place. It shall have the authority to call additional meetings of the Association whenever necessary. It shall recommend the Association approval, any change in the amount of the annual dues for membership which shall be necessary for the operation of the Association's program, and the general act for the Association when it is not in session. A report of the Executive Committee actions and recommendations shall be made by the President of the Association.
Section 3 - Standing Committees
A. The Nominating Committee The Nominating Committee shall be composed of three persons appointed by the President. In addition, the Immediate Past President of the Association will serve as ex-officio member of the committee. The Nominating Committee will be selected to represent the three major segments of higher education in Illinois:
- State-supported senior colleges and universities
- Private senior colleges and universities
- Two year colleges
B. The Commissions The Commissions comprise the working units of the Association and are composed of member institutions' representatives on an overlapping three-year term basis in order to provide continuity in their concerns and assigned work.
Each Commission shall be composed of a chairperson appointed by the President and additional members appropriately representative of the Association's segments and the nature of the Commission's work. Such Commissions shall be approved and established by the Executive Committee and shall function under its control.
C. Other Committees Other committees will be established on a need to exist basis. Article III - Finance The fiscal year of the Association shall begin on July 1. Each member institution shall submit the annual dues, amount to be fixed by the Association on recommendation of the Executive Committee, no later than four months after the beginning of the fiscal year. Non-payment of dues shall determine membership; in such a case an institution may be reinstated upon payment of current dues.
Article III - Elections Officers of the Association shall be elected at the annual meeting by a majority vote of institutional representatives present and voting. Each institution in good standing is entitled to one vote, to be cast by the administrator of the music unit or designee.